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Digital Calendar vs. Paper Planner: How to Choose the Right Scheduling Tool for You | Entrepreneur

Having a calendar is an excellent solution if you would like to make your life a bit more organized. You can keep track of deadlines, appointments, or meetings and have a visible aid so that you won’t forget what you might want to do.

However, now that it’s 2023, there are lots of other ways to maintain a calendar. With all the pieces going digital, you may now keep an internet schedule. But goes digital really higher than the tried-and-true paper calendar? Keep reading for an in-depth take a look at the professionals and cons of digital versus paper calendars.

Digital Calendar

Having an internet calendar is just about all the trend immediately. It’s normally easy to make use of and access, which is useful within the workplace, though individuals who aren’t techy might struggle. Here’s a deep dive into the advantages and limitations of using a digital scheduling system:


The accessibility of digital calendars is one aspect that makes this kind so appealing. With online calendars, you may have almost constant access to your schedule. Many of those systems permit you to use this technology offline, so that you don’t should depend on Wi-Fi. By having your calendar as an app in your phone, you may pull up your schedule anywhere and anytime.

To take this idea a step further, you may even edit your calendar regardless of where you might be. If you’re on-the-go attempting to schedule an event, you may simply pull up the app and add to it. For example, in case you’re on the doctor’s office attempting to schedule a future appointment, you’ll have your entire calendar at your fingertips. This makes scheduling extra efficient and straightforward.

And in the case of remembering those appointments, you won’t should worry. Digital calendars can send you notifications to remind you about upcoming events. You’ll get a bit ping in your phone or computer that tells you what event is about to start out. You even have the liberty to decide on how early these notifications will go off, whether quarter-hour or hours beforehand.

Online calendars can even make it easier to stay more organized. Many of those systems have tons of organizational features, like color-coding, so you may keep your schedule orderly. You may even add detailed information in each event you create so you may have all the pieces in the identical place. No more looking backwards and forwards out of your calendar to your notes to have all the small print a few deadline or meeting.

Finally, digital calendars even have the advantage of being environmentally friendly. Online scheduling systems leave no paper trail because they’re 100% virtual. No have to worry anymore about your carbon footprint in the case of keeping a calendar!


While there are undoubtedly many positives, there are also some limitations to having an internet calendar. If you’re not a “techy” individual, keeping a digital schedule could be a bit daunting. You must get used to a latest technological system to maintain your calendar organized and dealing for you.

You’ll also need a smartphone in case you’re trying to give you the chance to access your calendar from anywhere. Otherwise, you’d should depend on your computer to know what’s happening and what day. That being said, not all online scheduling systems can access offline. This means you’d need Wi-Fi or cellular data to have a look at it. However, not many are this inaccessible anymore.

Perhaps the largest concern of getting a digital calendar is the undeniable fact that it requires you to make use of your phone or computer. You might wonder why that’s listed as a con; nonetheless, having to get in your devices may lead to distractions. You might intend to have a look at your calendar, but notice a notification and take a look at that as a substitute. Next thing you realize, you’re in a deep research spiral about why persons are boycotting seed oils.

Another con about using technology is that screens for prolonged periods may cause eye strain. With your calendar online on a tool, you’ll be observing yet one more screen. In this case, a paper calendar would rest your eyes, stopping eye strain and headaches.

Paper Planner

Now that the professionals and cons of digital calendars have been established, it’s time to analyze paper planners. You’ve heard that these can limit screen time, but what else is advantageous about using this method?


Just as you may access your calendar anywhere with a digital schedule, some paper planners could be easily accessible. These are available various sizes, including pocket or purse size. You can tote this around with a small planner, too. Just remember to maintain a pen or pencil with you in case you might want to adjust.

Carrying around your planner can even make it easier to since it’s a physical object. Sometimes, your brain is more more likely to remember information if it has a visible aid. And since paper planners are tangible items held in your hand, this object is sort of a physical reminder. This can significantly profit neurodivergent people, who are inclined to thrive more with visual and physical aids.

What’s more, having a paper planner requires you to put in writing down all of your information quite than type it. Writing has been proven to be more useful in your memory than typing. This is because the method will take barely longer, making you think that more about what you’re writing. Therefore, you’re more more likely to remember this information. That’s why making flashcards to check is extremely really useful — it’s the identical concept.

Moreover, having this physical object means it’s also possible to cross out items once accomplished. This could be satisfying and inspiring, as you may feel the accomplishment as you check off a task. This aspect can act as a motivational tool, in a way that digital calendars can’t, to make it easier to get your work done.


Of course, there are downsides to paper calendars identical to digital calendars had. What’s most evident as a con is the undeniable fact that you’ll should carry around your paper planner. Even if it’s sufficiently small to slot in your purse or pocket, that is yet one more thing to recollect to grab. If you forget and leave it at home, you won’t have access to your schedule on-the-go.

The technique of adding to and amending your paper planner could be barely irksome, too. You’ll should erase and rewrite information anytime you might want to make a change. And in case you use a pen to put in writing down an event, you’ll should cross it out, which wastes space and might get messy.

Speaking of writing space, paper planners are extremely limited on this department. Especially in case you use a small planner, you’re confined to a tiny square to put in writing down all of your events. You also won’t give you the chance to incorporate many details resulting from this limited space. Some planners have an area off to the side so you may elaborate on event information, but that can be small. If you would like all these details in the identical place, a paper planner might be not for you.

Finally, paper planners can’t send you reminders like digital calendars can. You’ll should depend on your memory for event times and deadlines. You can check your planner periodically throughout the day, but this takes up precious time. Having the power to set reminders simply makes your life easier.

What Sounds Best for You?

Now that you may have all the data, you may adequately settle on a winner. Do you would like something physical and tangible as a visible aid? Or do you might want to depend on reminder notifications to remain on task? Maybe you would like to be more environmentally conscious. Based in your needs, try to select which system will work best for you. However, you may at all times think about using each!

The post Digital Calendar vs. Paper Planner: How to Choose the Right Scheduling Tool for You appeared first on Calendar.

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